Free Wedding Seating Chart Maker
Add your tables, then seat everyone from your guest list. Households stay together, and you can print the chart and an A to Z escort card list.
Updated November 2026 · Free from Happily Ever Iowa
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How to make a wedding seating chart
- Finish your guest list and RSVPs. Everyone on your guest list who has not declined shows up here, ready to seat.
- Get the floor plan from your venue. Ask how many tables fit with the dance floor, and what size they are.
- Add your tables. Add round or long tables, plus a head table or a sweetheart table for the two of you.
- Seat the important people first. Wedding party, parents and grandparents go closest to you.
- Seat everyone else. Tap Seat households for me to fill the open seats, keeping households and groups together. Then move anyone with the menu next to their name.
- Print it. Print the chart for your venue and coordinator, and the A to Z list for escort cards or a seating sign.
How many guests fit at each table?
| Table | Comfortable | Snug |
|---|---|---|
| 60-inch round | 8 | 10 |
| 72-inch round | 10 | 12 |
| 6-foot long (banquet) table | 6 | 8 with the ends |
| 8-foot long (banquet) table | 8 | 10 with the ends |
| Sweetheart table | 2 | 2 |
Renting tables, linens or chairs? Compare Iowa wedding rental companies, and ask your venue what it already includes.
Seating tips that keep everyone happy
- Keep households and couples together. Seat kids with their parents unless you have a kids' table with a sitter.
- Think about Grandma. Seat older guests and anyone who uses a wheelchair or walker near the exits and restrooms, and away from the speakers.
- Divorced parents? Give each one their own table of honor near yours, with the people they are closest to.
- Seat people with someone they know. Put single friends at a table with friends from the same group, not at a table of strangers.
- Leave a seat or two open. A surprise plus-one or a last-minute yes will happen.
- Do not forget your vendors. Your DJ, photographer and videographer usually need a seat and a meal (check their contracts). A small table near the dance floor means they never miss a moment.
Questions couples ask
Is this wedding seating chart maker really free?
Yes. No sign-up is needed to start, and your chart is saved in this browser as you go. Make a free account to use it on your phone and computer, or to plan with your partner.
How many tables do we need?
Divide your guest count by the seats at each table and round up, then add your head or sweetheart table. For example, 150 guests at round tables of 8 is 18.75, so plan on 19 tables plus a head table. Check the number against your venue's floor plan.
Should we assign seats or just tables?
Most couples assign tables and let guests pick their own seat at the table. Assign exact seats if you are serving a plated dinner where guests chose their meal ahead of time, so the servers know who ordered what.
When should we make the seating chart?
Start a draft once RSVPs start coming in, and finish it after your RSVP deadline, about 3 to 4 weeks before the wedding. Your venue or caterer will tell you when they need the final chart. It is often 1 to 2 weeks before.
Who sits at the head table?
Traditionally the two of you and your wedding party. Many couples now choose a sweetheart table for just the two of you, so the wedding party can sit with their dates. Parents and grandparents usually get the tables closest to yours.
Can we print the chart or send it to our venue?
Yes. Print the full chart by table, print an A to Z list by last name for escort cards or a "find your seat" sign, or download an Excel file to email to your venue and caterer.
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